ELECTRONIC FILLING

1. Digital Preservation Policy

Jurnal Keperawatan Merdeka is committed to ensuring the long-term preservation, accessibility, integrity, authenticity, and availability of all published scholarly content in nursing, nursing education, nursing practice, community health nursing, and other related healthcare fields. This policy aims to safeguard the scholarly record against data loss, technical failures, server disruptions, technological obsolescence, institutional changes, and potential discontinuation of journal publishing activities.

As a scholarly journal published within the academic environment of Poltekkes Kemenkes Palembang, Jurnal Keperawatan Merdeka recognizes digital preservation as an essential responsibility of academic publishing. The journal seeks to maintain reliable and sustainable access to its published research for future generations of researchers, academics, healthcare professionals, educators, policymakers, and the wider scholarly community.

Digital preservation activities encompass original research articles, review articles, case reports, community service publications, supplementary materials, bibliographic metadata, journal issues, and other essential publication records, where applicable to the journal's scope.

2. Digital Archiving and Preservation Mechanisms

Jurnal Keperawatan Merdeka supports a digital preservation strategy that may combine publisher-managed storage, institutional repositories, and recognized third-party digital preservation services.

The specific preservation mechanisms employed by the journal depend on the available technical infrastructure, institutional arrangements, and confirmed participation in relevant preservation services.

a. PKP Preservation Network (PKP PN)

The PKP Preservation Network (PKP PN) provides a distributed digital preservation service for eligible scholarly journals using Open Journal Systems (OJS).

The network is designed to support the long-term preservation of scholarly publications and facilitate continued access to archived content if a journal becomes permanently unavailable.

Where Jurnal Keperawatan Merdeka is registered and actively participating in PKP PN, eligible published content may be preserved through its distributed preservation infrastructure based on LOCKSS technology.

Participation in PKP PN is subject to the journal's eligibility, registration, technical configuration, and applicable preservation requirements. The journal will identify its participation status transparently and will not claim preservation through PKP PN unless such participation has been established.

b. LOCKSS and CLOCKSS

LOCKSS (Lots of Copies Keep Stuff Safe) and CLOCKSS (Controlled Lots of Copies Keep Stuff Safe) are digital preservation initiatives that support the long-term protection of scholarly publications through distributed archival infrastructures.

Where the publisher establishes participation in these services, Jurnal Keperawatan Merdeka's published content may be preserved independently of its primary publishing website.

Such arrangements can strengthen the resilience of the journal's scholarly record against technological disruptions, institutional changes, and permanent website unavailability.

The preservation and release of archived content remain subject to the participation agreements, technical arrangements, and access procedures established by the relevant services.

c. Institutional Repository

Jurnal Keperawatan Merdeka supports the preservation and dissemination of published scholarly articles through institutional and recognized subject-based repositories, in accordance with the journal's copyright, licensing, and open-access policies.

Authors may deposit their published articles in appropriate institutional repositories when permitted under the applicable publication license and journal policies.

Institutional repositories can provide additional storage, accessibility, visibility, and discoverability for research published in Jurnal Keperawatan Merdeka.

Repository deposits should retain accurate bibliographic information and, where available, include a link to the original published article through its Digital Object Identifier (DOI) or official journal URL.

d. Publisher-Managed Digital Archiving

Jurnal Keperawatan Merdeka maintains its electronic publication records through the journal's official publishing platform and the digital infrastructure managed by the publisher and authorized technical administrators.

Publisher-managed digital archiving may include the retention of published article files, journal issues, supplementary materials, bibliographic metadata, and relevant editorial records.

The publisher, in coordination with authorized technical administrators, is responsible for establishing appropriate storage management, information security, backup, and recovery procedures to minimize the risk of permanent data loss.

Publisher-managed storage and backup arrangements serve as important components of publication continuity but do not independently guarantee permanent digital preservation.

3. Data Backup and Recovery

Jurnal Keperawatan Merdeka recognizes that systematic data backup and recovery procedures are essential for maintaining the security, reliability, and operational continuity of its electronic publishing platform.

The publisher, in coordination with authorized technical administrators, is responsible for implementing appropriate backup arrangements covering:

• The Open Journal Systems (OJS) database and essential journal configuration.

• Published articles and supplementary publication files.

• Journal issues, bibliographic metadata, and publication records.

• Website configuration and other essential publishing infrastructure components.

• Editorial and manuscript management records, subject to applicable confidentiality and data protection requirements.

Where technically feasible, backup copies should be maintained separately from the primary production environment and protected through appropriate security measures, access restrictions, and administrative controls.

In the event of server failure, database corruption, cybersecurity incidents, technical disruptions, or other circumstances affecting journal operations, the publisher will undertake reasonable recovery measures to restore access to published content and essential publishing services.

Backup and recovery procedures should be periodically evaluated to assess the integrity, accessibility, and recoverability of stored information.

4. Persistent Identification and Metadata Preservation

Jurnal Keperawatan Merdeka supports the long-term identification, citation, accessibility, and discoverability of scholarly publications through persistent identifiers and standardized bibliographic metadata.

Where Digital Object Identifiers (DOIs) are assigned to published articles, the journal and its publisher are responsible for maintaining accurate DOI registration metadata and updating DOI destination URLs when changes to the publishing platform or website occur.

Essential bibliographic metadata should be preserved alongside published articles, including:

• Article titles and author names.

• Author affiliations and relevant author identifiers.

• Abstracts and keywords.

• Publication dates, volume numbers, issue numbers, and page ranges or article identifiers.

• Digital Object Identifiers (DOIs), where assigned.

• Copyright and licensing information.

• References and other relevant publication metadata, where available.

Jurnal Keperawatan Merdeka supports metadata interoperability through recognized scholarly publishing standards and compatible dissemination protocols, including the Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH), where implemented through its OJS platform.

Persistent identifiers and standardized metadata facilitate scholarly discovery, citation, and interoperability. However, these mechanisms do not independently replace dedicated digital preservation systems.

5. Continuity of Access

Jurnal Keperawatan Merdeka is committed to maintaining the accessibility of its published scholarly content, including during technical disruptions, publishing platform migrations, institutional restructuring, and changes in journal management.

Where journal operations are temporarily interrupted, the publisher will undertake appropriate measures to restore access through available backups, institutional repositories, or established digital preservation services.

If Jurnal Keperawatan Merdeka permanently ceases publication, the publisher should make reasonable arrangements to preserve the journal's published scholarly record and facilitate continued access through an appropriate institutional repository, archival institution, or recognized digital preservation service.

Such arrangements should prioritize the retention of published articles, bibliographic metadata, persistent identifiers, and relevant publication information.

Access to externally preserved content will remain subject to the technical capabilities, participation agreements, and release procedures of the relevant preservation service.

6. Preservation of the Scholarly Record

Jurnal Keperawatan Merdeka is committed to maintaining the integrity, authenticity, transparency, and reliability of its published scholarly record.

Published articles should remain part of the journal's archival record even when subsequent corrections, expressions of concern, or retractions are issued.

Corrections, retraction notices, and other post-publication editorial updates must be clearly identified, appropriately documented, and linked to the relevant original articles in accordance with the journal's publication ethics policies and applicable editorial procedures.

Where an article is retracted, its bibliographic record and retraction information should remain accessible to preserve the transparency and traceability of the scholarly record, except where removal is required by applicable law or justified by exceptional ethical or legal circumstances.

Jurnal Keperawatan Merdeka does not support the undisclosed alteration, replacement, or removal of published scholarly content.

Any necessary changes to published articles or associated records must follow established editorial procedures and be documented transparently to maintain the integrity of the scholarly record.

7. Responsibilities and Policy Review

The publisher of Jurnal Keperawatan Merdeka, in coordination with the editorial board and authorized technical administrators of the institution responsible for the journal, is responsible for implementing and maintaining appropriate digital archiving and preservation arrangements.

These responsibilities include:

• Maintaining the accessibility and integrity of published scholarly content.

• Implementing appropriate backup, security, and recovery procedures.

• Preserving accurate bibliographic metadata and persistent identifiers.

• Supporting institutional repository deposits and metadata interoperability.

• Coordinating with recognized third-party digital preservation services where applicable.

• Reviewing digital preservation procedures in response to technological developments and emerging scholarly publishing standards.

The editorial board and publisher will periodically review this policy to ensure its continued relevance, effectiveness, and alignment with recognized principles of scholarly communication, publication ethics, and sustainable digital preservation.

Through this policy, Jurnal Keperawatan Merdeka affirms its commitment to safeguarding scholarly knowledge, maintaining the integrity of published research, and supporting sustainable access to scientific publications in nursing and related healthcare fields.